georgetown university travel policy

Georgetown University encourages all faculty, staff, and students traveling abroad to maintain appropriate health insurance. 2. In general, international car rentals should be made in the Universitys name and insurance should be purchased from the rental provider. Georgetown's Travel Policies - Risk Management In order to properly complete the form, be sure to retain documentation of all expenses in the form of receipts whenever possible. February 7, 2023 Dear Students, Georgetown University has an International Travel Policy that applies to students engaging in international travel associated with research, internships or other university-related activities. Georgetown has access to International SOS worldwide network of logistics coordinators, physicians, security professionals, hospitals, ambulances, and aviation services, as well as online country guides and travel security resources. This page compiles information on University policies related to financial management of travel expenses. Beginning July 1, 2023, the Georgetown Travel Services central credit card will no longer be used for hotel bookings. 37th and O Streets, N.W. All university travel must be reconciled in GMS as travel is booked to the GMS ID of the traveler or travel coordinator. TheCOVID-19 Travel Policy Approval Processprovides information on how to submit a request for international travel approval when required under this policy. Read the complete travel policy. Faculty, staff, and students traveling abroad must comply with the Universitys International Travel Policy for all international travel supported by or related to the university. 1. If departments or organizations find it necessary to rent vehicles from an agency in a foreign country for approved University functions or business on a short-term basis, the vehicle should be rented in the name of the University. The clinic operates on Wednesday mornings. General International Travel Information. FAQs | Georgetown University Summer Programs for High School Students Travel is permitted to all regions, without requiring review by the Travel Review Committee (TRC) or Executive Vice President (EVP) approval. The Georgetown University Honor Council website has the Honor System policy, as well as directions for faculty to report cases of violation, how to access and use . Limited exceptions to the moratorium may be granted after review by the relevant campus Executive Vice President (for students and faculty, and non-University Services staff), the Senior Vice President and Chief Operating Officer (for staff members of University Services), or the Vice President and Chief of Staff (for direct reports to the President). Domestic (non-DC area)Please follow the standardcontracts (new window)process. Updated University Travel Guidance for Faculty and Staff. Please refer to theCOVID-19 Travel Policyfor definitions of the key terms used below (e.g., lower risk regions, elevated risk regions, essential travel and Senior Administrator) and additional details. As of August 1, 2021, the following international University-related travel is permitted. International Travel | Risk Management | Georgetown University Domestic rental car insurance may be declined if the vehicle is rented with a Georgetown Procurement Card. Travelers must stay apprised of, and comply with, public health and travel regulations and guidance in place both at their destination, and upon their return, with the understanding that such regulations and guidance continue to change quickly. . Washington, D.C. 20057 Georgetown University Campus Map; Mapquest; Google Maps; Human Resources. d. Per Diems at less than the federal rate: Per diems at less than the federal rate shall be processed as reimbursements, requiring proof of travel. DC 20007, University Policy on Business Travel Expenses, Law Center Policies: For information on Law Center travel expense policies, contact Norma Laughrige at 202-662-9042 or. The policy extends to any student travel that is University-sponsored or conducted for academic credit at the University, regardless of whether it is part of an organized program. University Policies | Georgetown University The following are some of the key overarching policies that all members of the University community should be aware of. From Georgetown's Academic Standards page: "Georgetown University promotes respect for all religions. E-mail gu@ctp-travel.com to work directly with an agent. The University Policy on Business Travel Expenses (.pdf) is the main University policy regarding business travel expenses. Washington DC 20007. Staff will need to request approval from their manager or relevant Senior Administrator before booking University-related travel. Georgetown University recognizes and supports the significant international expertise of its faculty and the interest and engagement of its students, faculty and staff in global activities. Transportation & Travel Resources | Human Resources | Georgetown University Guidelines & Policies - Georgetown University Medical Center Car Barn, Suite 140. Close this sub-navigation; . Anyone traveling on university business is eligible for reduced price flights using preferred travel partners when booked directly with an agent or through Concur. For individuals who are not yet fully vaccinated, domestic University-related travel remains limited to essential travel as defined in the policy. For Georgetown University faculty, staff, and students traveling abroad, Georgetown's Global Assistance . Home Preferred Partners Preferred Partners Airline Discounts The University has negotiated rates with United, American, Delta, Southwest and Turkish Airlines. Check with Georgetowns Office of Risk Management or Office of University Counsel regarding requirements for a release or assumption of risk. Travel Registration and Authorization As always, travelers must stay apprised of, and comply with,public health and travel regulationsand guidance in place both at their destination and upon their return, with the understanding that such regulations and guidance continue to change periodically. All faculty, staff, and students should familiarize themselves with the Universitys Infectious Disease Travel Policy as it relates to overseas travel. P. 202-687-0100, , we suspended all university-sponsored international and domestic travel for students, faculty and staff. Georgetown University property and equipment is protected by a property insurance policy. Washington Health insurance coverage available through the university can be found at the Faculty and Staff Benefits website and the Student Health Insurance website. In light of the high levels of vaccination within our University community, and the easing of many COVID-related global travel restrictions, the University will return to its standard (pre-March 2020)International Travel Policyfor all University-related international travel commencing on or after April 1, 2022. 3520 Prospect Street, N.W. Thank you for your patience and cooperation as we seek to balance the universitys mission of global engagement with the public health of our community. This policy addresses the risks of international travel in a comprehensive and consistent manner and makes members of the University community aware of resources available to them while undertaking international travel. If you are an international student or scholar and would like further information about your immigration requirements for travel outside of the United States and reentry to the U.S., please contact yourInternational Student and Scholar Advisor in the Office of Global Services. All Georgetown students, faculty, and staff engaged in university-related travel overseas must comply with GUsInternational Travel Policy. Policies | Office of Faculty & Academic Affairs | Georgetown University The Travel Moratorium Appeals Process provides information on how to submit an appeal. The Georgetown University Travel Medicine Clinic (new window) offers pre-travel consultations, immunizations, and post-travel checkups. Georgetown University currently has restrictions regarding domestic and international travel. 20007, International SOS and Travel Assistance Services. Policy Manual & Forms Open sub-navigation Close sub-navigation. Non-US citizens should consult their equivalent agencies. Georgetown travelers can register their travel online and access travel reports through Georgetowns International SOS Portal. Compliance with the policy is required for all students, faculty, and staff engaged in Georgetown-related international travel. Travel Out & Reentry: F1 & J1 Students | International Student For details on campus policies, please follow the links below. International SOS will assist you in obtaining the best medical care available locally or, if necessary, make arrangements for you to return home to receive appropriate medical attention. Please visit theOffice of Global services siteon or after April 1 for updated and additional resources on University-Related International Travel. We will continue to monitor global public health and travel conditions and may make future changes to this policy if deemed appropriate. Gifts and Donations Policies, Procedures, Guides & Forms Reimbursements for business travel is covered in Policy FA 112 Employees should obtain approval of travel plans and anticipated expenditures prior to making final travel arrangements via the Pre-Travel Registration Form submitted to their supervisor, relevant fiscal and/or budget officer, or as defined by appropriate campus policy. Information on what to do and what to know when planning travel. Any student driving a van for University-related purposes must first complete the Office of Risk Managements van training program. For tips on cyber safety while traveling abroad, please see the University Information Security OfficesTravel Tips. Overarching (University-Wide) Policies - University Policies 37th and O Streets, N.W. Coronavirus (COVID-19) University Travel Booking Process If you are wire transferring University funds to a foreign bank, consult the University policy on wire transfers (.doc). Financial Management | Georgetown Travel Services | Georgetown University After creating the itinerary for one person, you can click on the Add Traveler button, which will replicate the exact same itinerary and price. University-Related International Travel and Research Limited exceptions may be granted for travel that is deemed essential, or travel to low-risk destinations as defined in the Universitys. In light of the high levels of vaccination within our University community, and the easing of many COVID-related global travel restrictions, the University will return to its standard (pre-March 2020) International Travel Policy for all University-related international travel commencing on or after April 1, 2022. Application Review Timeframe: 2-3 weeks To help you learn as much as you can about your destination(s), take advantage of the numerous university resources available. DC It can also sometimes obtain special business rates. 20007, Universitys Infectious Disease Travel Policy, IATA COVID-19 Travel Regulations Map (new window). Georgetown Travel Services puts tools, policies, and resources in one place to help make your travel arrangements easier. Georgetown study abroad programs offered by the Office of Global Education during the Summer 2021 term (May-August 2021) and all other university-sponsored undergraduate, non-credit international travel are suspended through August 15, 2021. Step 1. Student Travel | International Safety | Georgetown University 20007, International SOS and Travel Assistance Services. . 2115 Wisconsin Avenue NW, 6th Floor. The RCs are members of the Summer Hoya residential team and are trained to maintain a positive community on the floor. Students who have applied for an international program for Fall 2021 will receive more information in the coming days and weeks from the Office of Global Education or other sponsoring unit regarding the status of their program. In addition, faculty must comply with all other University policies (e.g., financial or departmental approvals). Georgetown Travel Services puts tools, policies, and resources in one place to help make your travel arrangements easier. Dear Georgetown Faculty and Staff, As spring break for students approaches, we are writing to provide an update regarding the coronavirus outbreak and to share additional guidance on international travel.