passport vendor questionnaire

The most lengthy by far, this section is a lifesaver when it comes to evaluating the security of the vendors web application. PASSPort Public, a data transparency portal, provides unprecedented insight into PASSPort by making information at every stage of the procurement process available to the public. You do not need to have an account in PASSPort to access the Procurement Navigator. You cannot register an entity twice in PASSPort - You will need to reach out to the Vendor Admin or inquire within your organization to determine who submitted the registration. Then, please check off the LL34 Contact checkbox for each contact who must be identified and select any applicable positions from the Position drop-down. Enter the. How do I set it up?. How can I see if my organization has an Approved HHS Accelerator Prequalification application? What is the validity period of a CNC and Vendor Enrollment Signature? *Debarments *Cautions If your organizations pending Discretionary Award items were completed after the Data as of date noted next to the "Search Discretionary Awards title on the Award Tracker, your new status will be reflected in the next update in up to 6-8 weeks depending on when the last update occurred. How can I confirm that the response went through successfully? The individual submitting an account request will receive an email notification from PASSPort that indicates whether MOCS has approved the account request. You will then be logged out of your NYC ID account. With its automatic email reminder feature, Content Snare also ensures that vendors continue to make progress until the completion of the questionnaire. We're having problems receiving your feedback. No, completing vendor enrollment is not needed to respond to an RFx. If you wish to remain on travel.state.gov, click the "cancel" message. Once the account request is approved, log in to PASSPort to complete the vendor enrollment process and any other tasks youre looking to complete in PASSPort. Click here to subscribe to Affairs+Appointments. How can I tell that our vendor PASSPort account request has been Approved? Please review the Quick Guide: Adding Vendor Users and Assigning Roles for more details on the types of tasks authorized per role and for steps to update your Contacts role(s) in PASSPort. Once the contact is saved, you may then select the Vendor Contract Signatory role from the Roles drop-down. Im looking to complete the Capacity Building Training. You will only need user access to an active vendor PASSPort account and the relevant user role(s). Does your organization process personally identifiable information (PII) or protected health information (PHI)? TTY/ASCII/TDD: 800-877-8339. Can a vendor track the status of a contract in PASSPort, including registration? Passport Services values your feedback. *Where did you receive the service you are providing feedback for? To locate and access this CR, A Vendor Admin or Signatory must log in to their account and do the following: If you are still unable to locate the Change Request after completing the above steps, please reach out to the Service Desk for further guidance: https://www.nyc.gov/site/mocs/about/help.page. A new application is created with a new, unique Application ID. Who can we contact in relation to infrastructure security? She acquired her passion for writing through years of extensive blogging experience, during which she created both casual content for her readers and promotional content for a variety of household names for sponsored campaigns. Benefits of filing online Yes, you can! Yes (Complete fields below) Author hanguyet. To avoid delays in registration and invoicing, discretionary providers should aim to complete these requirements between the time they submit their City Council application, and the release of Schedule C in June. Our MWBE team provides a comprehensive array of services to help both MWBEs and non-MWBEs navigate challenges, build capacity and mitigate risk. To replace a lost or stolen passport, you must apply in person and submit Form DS-11 in addition to Form DS-64. Next, create your PASSPort Vendor Account. Does your application have a valid SSL certificate to prevent man-in-the-middle attacks? Click here to subscribe to Affairs+Appointments. Vendor Admin Summary: Step-by-step instructions on creating, submitting and updating an HHS PQL Application in PASSPort. Learning about the vendors infrastructure is the icing on the cake thatll help you make that final decision as to whether the vendors security measures are sufficient or not. Our questionnaire can be viewed on the templates page or inside your Content Snare account after signing up for a trial, Your email address will not be published. For more details regarding City Discretionary Funding, review the Understanding New York City Council Discretionary Funding Guide. What data center providers do you use, if any? Please refer to the discretionary award tracker to identify and fulfill any outstanding requirements. To fully enroll a vendor must complete the Vendor Questionnaire and Principal Questionnaire which are reviewed and approved by NYC MOCS (Mayor's Office of Contract Services). . THE DS-5513 FORM IS USED ONLY AT THE WRITTEN REQUEST OF THE PASSPORT AGENCY OR CENTER. to save the information entered. All Addenda can be found in the Documents section of the View RFx tab. No PASSPort account is required to search for solicitations on the Procurement Navigator. If you don't remember the password associated with your email, you can simply select the Forgot Password hyperlink to reset it and gain access to your account. Last Updated: March 10, 2020 2 Table of Contents 1. Save my name, email, and website in this browser for the next time I comment. No (Omit fields below). Your account request was rejected because someone in your company/organization has already submitted a PASSPort registration using the same EIN. Vendor Enrollment consists of the following sections: Business Information and Contracts, Vendor and Principal Questionnaires, Parent/Controlling Entities Questionnaire (if applicable), the Certificate of Incorporation, and your authorized representatives e-Signature. Save . The Mayor's Office of Contract Services (MOCS) is launching a new online procurement tool, the Procurement and Sourcing Solutions Portal (PASSPort), moving VENDEX online. My PASSPort Account Registration was rejected because the EIN is said to be already in use - How do I proceed? For Acceptance Facility or U.S. You may further refine your search by limiting results to view only solicitations or RFx allowing subcontractors. The contents will carry over to a new response In Progress which you may edit, then Submit. To identify these individuals, you must first make sure the contacts are updated within the vendor profile to include the positions of the Principal Owners, Principal Officers, and Senior Managers and to indicate that they are LL34 contacts. I need to revise my submitted response/proposal/bid. OJP 7120/1. Is my discretionary award cleared? Vendors need to complete the contracts Sites, Documents, and LL34 Compliance tabs, all of which are located along the left-hand side of the contract. For step-by-step instructions on locating/responding to an RFx, please review Finding and Responding to RFx for Vendors Guide and watch the webinar recording. Those days of struggling to get the responses and serenity your companys looking for are well and truly over! Up and Down arrows will open main level menus and toggle through sub tier links. In the process of creating my NYC.ID, an error message states: "email is already in use". After you have completed the steps above, you may refer to pages 35-38 of our User Manual: Contract Registration for Vendors for instructions on completing the LL34 Compliance tab for your contract. Vendor Account Management Roles Involved: Vendors Summary: Step-by-step instructions on how to manage your vendor account in PASSPort. Any vendor contact with a global system user role - Vendor Admin, Procurement Level 1 or Procurement Level 2 - can complete the following tasks related to submitting an RFx response: Receive automated RFx notification emails from PASSPort, including the PASSPort Weekly Digest listing upcoming contracting opportunities View RFx opportunities A filed PASSPort submission is valid for three years from the Vendor Enrollment Signature validation date. Note: You must select the appropriate Requested Document Type when uploading a document; Otherwise, the system cannot verify that the required document was indeed uploaded. At Capalino, we know it can be difficult to navigate the Citys procurement tools, so we highlighted helpful information on how to use and navigate PASSPort below. PASSPort will eliminate the paper version of disclosure documents such as VENDEX questionnaires, which includes the Vendor Questionnaire, Principal Questionnaire, and the Certification of No Change. U.S. DEPARTMENT of STATE BUREAU of CONSULAR AFFAIRS, Form DS-5513, Supplemental Questionnaire to Determine Identity. PASSPort, the City of New York's end-to-end digital procurement platform, manages every stage of the procurement process from vendor sourcing who we purchase goods and services from (that's you the vendor) to releasing and responding to solicitations (referred to as RFx in the system), and contract award, development, registration and management. What can I do? Contact Tunisha W. Walker at tunisha@nullcapalino.com or 212.616.5837. Where do I go to continue working on my Change Request? Whilst several seemingly tempting options may surface following a Google search, its important to be aware of the many limitations present in the majority of questionnaire and form creation tools. Minority and Women-Owned Business Enterprises, Provide Early Childhood Care and Education Services, For additional information, email the PASSPort support team at. You may refine the list of RFx displayed by applying a filter using the search functionality. Once you fill out the VENDEX questionnaires online, they are valid for three years. Marina is a bilingual writer, graduate and dedicated member of the Content Snare team. Whether youre in consulting, HR, real estate (or something else) Content Snare makes collecting content and documents incredibly easy. Last Updated: July 29, 2022 Table of Contents About PASSPort button. Look out for the automated validation email to validate your email address.To log in to PASSPort, go to the System Login page and click the PASSPort Login button.HHS Accelerator users: You can skip the NYC.ID registration step and log in with the same email address and password to PASSPort that you use to log in to HHS Accelerator. The Procedural Requirements for Award Clearance are as follows: Request a PASSPort Account, Submit an HHS Prequalification Application, and Receive City Council Clearance. This database contains information that you may not find anywhere else. The City no longer accepts paper VENDEX packages. From theManage Responsestab, you may begin working on your response and submit it. Click the Submit for Review button. Please use a desktop or laptop computer instead. To populate information within the LL34 Compliance tab on the contract, you must first make sure the contacts are updated within the vendor profile to include the positions of the Principal Owners, Principal Officers, and Senior Managers and to indicate that they are LL34 contacts. Vendor Questionnaire. Required fields are marked *. To change your system privileges, please contact anyone listed in your PASSPort Account with the Vendor Admin role. Then edit the response and submit. You do not have to supply this information unless this collection displays a currently valid OMB control number. 1. Note: The Comptroller needs to register the contract before vendors can begin to submit invoices. Do you have minimum password security standards? Can I work on more than one response/proposal/bid for an RFx at the same time? I cannot find an RFx in the Procurement Navigator. Reporting Your Passport Lost or Stolen (DS-64) You should complete this form if you lost your passport or it has been stolen. From the top navigation menu, click RFx > Browse Public RFx and use the EPIN in the Keywords search to find the RFx. PASSPort will eliminate the paper version of disclosure documents such as VENDEX questionnaires, which includes the Vendor Questionnaire, Principal Questionnaire, and the Certification of No Change. Via the Procurement Navigator, a vendor can search opportunities by keyword, commodity, agency, program, and industry. Not a problem - the built-in template library has got you covered. To avoid data entry errors, always ensure your CAPS Lock is not activated on your keyboard. The Award Milestones tracker listed in the Overview tab of a contract allows both vendors and City Agencies to view the status of a contract as it progresses from Award Creation to Contract Registration. If you get Email is already in use, this means you have already registered your current email and you simply need to login instead of trying to create a new NYC ID. A lock ( City of New York. Are there any additional details you would like to provide about your information security and privacy program? Office of Justice Programs (OJP) SF 3881. What are the Procedural Requirements for Award Clearance? Your email address will not be published. National Passport Information Center, 1-877-487-2778 Review the Guide: Award Milestones Tracker to learn where to find the tracker and which contracting tasks require your organizations action. Content Snare works for almost any industry. Particularly for those of you with existing or prior security concerns, we really hope that the questions within our vendor questionnaire will be able to give you the peace of mind you need to be able to nip the thought of cyber attacks in the bud. You are about to leave travel.state.gov for an external website that is not maintained by the U.S. Department of State. It may seem like a lot of information to provide initially, but it will save you a lot of time in the long run. Finally, all things infrastructure! Do I need to complete Vendor Enrollment to respond to an RFx? Secure .gov websites use HTTPS With data breaches at an alltime high, maintaining a watertight cybersecurity system is at the top of the priority list for most technology companies globally. Completing Enrollment for Vendors Intermediate Level . Its ready when you are. Newsflash! We encourage vendors to create PASSPort Accounts and search for contracting opportunities directly in PASSPort. Are there any additional details you would like to provide about your physical and data center security program? Vendor Enrollment. Within the three year period and if there are no changes, the vendor can submit a Certificate of No Change (CNC). Steps to register and validate a NYC.ID:1. Tab will move on to the next part of the site rather than go through menu items. 91-513, Application for Renewal of Registration Under Controlled Substance Act (online only), Community Oriented Policing Services (COPS). Account Management. Be sure to expand the full list of Requested Document Types by clicking the double down arrows icon located all the way on the right-hand side of the page. PASSPort is a web-based application, but not optimized for mobile use. Who can I contact? On the Browse My RFx Responses page, simply click the blue, Click the pencil icon to access the RFx and then on the left-hand side navigation click the. Its ready when you are. Edit your nys questionnaire online Type text, add images, blackout confidential details, add comments, highlights and more. Form DS-5513, Supplemental Questionnaire to Determine Identity for a U.S. Passport is completed by the applicant only when specifically requested by a passport agency or center when sufficient evidence of entitlement is needed to process your application for a U.S. passport. Can you explain each role's functionalities in PASSPort? Who is responsible for managing your information security and privacy program? 3. For more information on HHS Accelerator Prequalification in PASSPort, please refer to User Manual: HHS Accelerator Prequalification. If providers need to update any Filings Documentation in connection with an HHS Accelerator PQL Application, they can click the Update Application button located at the top of the application screen. You may click on the pencil icon associated with each contact to open up a larger window where you must enter the contacts date of birth and phone number (please enter the 10-digit phone number without dashes). On the PASSPort account request form, the "Requestor Contact First Name" and "Requestor Contact Last Name" fields are grayed out and I cannot enter my name. However, you should immediately begin working towards Award Clearance after submitting your City Council Discretionary Funding Application. To assign a Vendor Contract Signatory role to your contract, you will need to add the role to a contact in your Vendor Profile: To add to a new contact to whom you want to be able to sign the contract, please follow the below steps instead: I was told I need to sign the contract, but I dont see a task in PASSPort. This is commonly achieved through launching phishing attacks to trick employees into clicking on dangerous links and/or downloading malicious resources. After you have submitted your duplicated response with revised content, you may then cancel the response you wish to withdraw from competition. How do I respond to an RFx found in the Procurement Navigator? How can I change my system privileges? During this time, the City Council will review all discretionary applications and identify awardees, while MOCS will consistently check for completion of the Procedural Requirements. September 29, 2021 13:01 Updated Vendor Management _________________________________________________________________________________________________________ What is Vendor Management and Understanding its purpose? Next, click on Safety. should be the date your Charities filing is due. Save and Next. This document is a quick-start guide for vendor account administrators who want to submit an enrollment package in PASSPort.For more detailed step-by-step instructions on the Vendor Enrollment process, please refer to the Vendor Enrollment User Manual.If you have any questions or need assistance, please reach out to the Mayor's Office of Contract Services (MOCS) at help@mocs.nyc.gov. Released: The RFx is released and open to vendors eligible to submit a response.Responses Received: The issuing Agency has closed additional vendor responses (bids, proposals) and performs evaluations of vendor responses.Selections Made: The issuing Agency selects vendor(s) based on evaluations of their submission(s).Closed: The Rfx is closed meaning the solicitation process is completed. From the Manage Responses tab, you may begin working on your response and submit it. Once you have finished you will be asked to verify your account by e-mail. A technology aficionado, Marina now spends her time helping customers and prospects get the most out of Content Snare. Once you have access to your account, click into your profile and go into the section titled, Open workflow tasks. When you first login to your account, Vendor Enrollment will show up as a pending task. Note: There are some exemptions in regards to these requirements - for details please refer to our Guide: Understanding New York City Council Discretionary Funding Guide. Last Updated: May 4, 2022 Accessing PASSPort To access PASSPort and log in to your account, go to: www.nyc.gov/passport. Enter your NYC.ID email address and password in the log in fields, then click Log In. Fill in the NYC.ID account creation form and then click. Click the pencil icon to access your RFx response and pick up where you left off. CNC is triggered by the City agency and it certifies that the vendors information on file is current and no changes are required. This section focuses deeply on the environmental and physical factors relating to the security of data. The DocuSign email will be sent from an address containing @docusign.net. Information Received International Parental Child Abduction Contacts. Then, click the pencil icon next to the Procurement Name of the RFx you're interested in viewing. Enter theEPIN or Procurement Namein theKeywords searchto find the RFx. No. I just got prequalified. For full instructions, refer to the User Manual: Finding and Responding to RFx (starting page 18). Dont see an email from DocuSign? Here, you must upload all documents requested by the agency. From the Manage Responses tab, you may begin working on your response and submit it. OCI Information OCI Types You should submit your OCI (Overseas Citizen of India) application at the VFS India Consular Application Centre. How can I tell whats the status of our contract? Please alsorefer to the Learning to Use PASSPort section of the MOCS website for more information on preparing and submitting RFx responses. Do you employ a third-party to test your infrastructure security? Travel.State.Gov tab, you may begin working on your response and submit it. " To respond to a solicitation, however, a PASSPort account is required. How do you regularly scan CVE for known vulnerabilities? Enter and space open menus and escape closes them as well. Age, Sex, and Race of Persons Arrested -- 18 Years of Age and Over. When a contracting agency completes its review of RFx responses and issues award selections, all proposing vendors will receive an email with a notification that there is an RFx status update available through their PASSPort Account. You may view your HHS Accelerator Prequalification (PQL) status in PASSPort by following these steps: What contracts are registered through PASSPort? Get an overview of Content Snares key features, See how other companies use Content Snare, Request any information from anyone, with ease, Spread the load and get your whole team involved, Send your data into your existing platforms. Scroll down to your Change Request and click on the pencil icon. Be sure to inform your Vendor Admin of the correct email address as PASSPort will require an exact match to confirm your access. Federal Bureau of Investigation (FBI) What do I need to do? For more information, refer to the Quick Guide: Adding Vendor Users and Assigning Roles. A vendor PASSPort account is required to respond to an RFx. The Validate and Submit button will display once all necessary tabs have been completed: Questionnaire, Item, and Subcontractor and Joint Ventures tabs. Responses can no longer be submitted. Left and right arrows move across top level links and expand / close menus in sub levels. Note: For approved account requests, the requestor becomes the first system user and account administrator. While this video details discretionary contract steps, the Document Submission steps apply to all contract types. Click the Login button.4. What do I do? Before you submit your Enrollment Package you will be able to manage certain features of your account. Any identifying information provided will notbe saved in our records. Links to external websites are provided as a convenience and should not be construed as an endorsement by the U.S. Department of State of the views or products contained therein. What controls do you employ as part of your information security and privacy program? Log out. I completed my RFx response but the "Validate and Submit" button are not displaying. What is Vendor Enrollment? What do I do? With PASSPort, there is no longer a need for ink signatures. Any RFx released in PASSPort will also go through the PASSPort contract registration process once awarded. To complete the Document tab for your Contract task, you must upload all documents requested by the agency which have been specified by Document Type. To become Filed, a vendor has completed and submitted the Vendor Enrollment Package in PASSPort. Content Snare is here to ease the stresses of vendor questionnaires. Questionnaires and Forms Vendors who wish to do business with the City may be required to complete the following questionnaires and forms: PASSPort Questionnaire, Forms, and Guides - Mayor's Office of Contract Services Tax Affirmation - Department of Finance Supply & Service Employment Report - Division of Labor Services Example: Let's say one of the required document types was Budget Detail. Expand the full list of requested document types by clicking the double down arrows icon located all the way on the right-hand side of the page. PASSPort, which was originally launched in 2017 and stands for Procurement and Sourcing Solutions Portal, is a shared online portal that streamlines multiple processes between vendors, thereby reducing the need for paper documents, reducing payment waiting time for vendors, and strengthening the partnership between Agencies, vendors, and the City. What is the name of your application? Learn more about Account Creation. To enroll in commodities, a vendor must first have a PASSPort Account. Log in to PASSPort with your NYC.ID credentials. How do you keep your server operating systems patched? How do I know that the City has received my response to an RFx? Do you review physical and environmental risks? Use Chrome Incognito Window to log in. Then, you can be added to the Contact list by the current Vendor Admin. How can I submit the HHS Accelerator Prequalification (PQL) Application in PASSPort? Note: If your organization does not have a vendor PASSPort account, please read the FAQ My organization does not have a PASSPort account. To access the PASSPort account, your colleague will need a NYC.ID to match the email affiliated with the contact you as a Vendor Admin entered in PASSPort. This tool is not designed for doing business with the City, but rather to drive procurement transparency and accountability. We use this information to improve our service. Enter the EPIN or Procurement Name in the Keywords search to find the RFx. Review the Guide: Award Milestones Tracker to learn where to find the tracker and which contracting tasks require your organizations action. Click the Create Account hyperlink underneath the login fields.5. Once you receive an e-mail stating that your package was approved, you will officially be enrolled in PASSPort. How do I update my Contacts to include the LL34 designations? PASSPort will allow Agencies to make determinations for contract awards and complete performance evaluations online. of the filing should be the date you will be submitting this application (today's date) and the ". " Also confirm that you have the Procurement L2 or Vendor Admin role in your Contacts. The first step is to make sure you have an NYC.ID which is required for access to various online services provided by the City. Learn how UpGuard streamlines the security questionnaire process > An outdated browser cache can cause login issues. As for naming the document itself, you can name the document to your preference but as a best practice we recommend including your organization's name, document type, and a date in any document you upload to PASSPort, e.g., CompanyABC_BudgetDetail_April2022.doc. Have a question about Government Services? You have submitted your feedback. You may refer to the User Manual: Contract Registration for Vendors for instructions on completing this task.

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