uci remote work agreement template

Navigate to http://access.hs.uci.edu/ From the website login with your HS credentials Install the QUEST Application Click on the "I agree" checkbox This document also gives out the information that is necessary for the employee who is told to do remote work. . 4. Remote work arrangements are primarily for staff residing in California, because the The following instructions will help you to connect to your work machine remotely. Press ctrl + alt + delete at the same time. Employee telework information Employee Name: Job Title: Department: Manager: Arrangement requested by: Passwords Dont store passwords in cleartext on your device. A remote work agreement is a document made by the employer for their employees. Some employees have also been approved to use personally owned devices while working remotely for certain types of work, but must still maintain minimum security controls on them. staff member may need to periodically report to work on-site and because work performed by position eligibility with unit leadership and with HR Policy & Compliance. Only authorized connections will be allowed in and out of your home network. *Work location: ______________________________ Phone # : __________________. Irvine, CA 92617, Small Business Solicitation Documentation Form, Information Technology IT Purchase Agreement and SOW, Partial Exemption Certificate for Manufacturing, Research and Development Equipment - Substitute CDTFA-230-M, Procurement, PALCard, Equipment Management, Contracts, Contracts, Procurement, PALCard, Strategic Initiatives, Equipment Management, PALCard, Procurement, Equipment Loan Agreement for Non-UCI Entity Borrows Equipment from UCI, Equipment Loan Agreement for UCI Borrowing Equipment from Third Party, Request to Use University Equipment in Stem Cell Research, Independent Contractor Pre Hire Worksheet, Contracts, Procurement, Strategic Initiatives, Departmental Buyer (Contract Manager) Request Form, Addendum UC Required Terms and Conditions, Source Selection & Price Reasonableness Justification (SSPR) Form, UC Procurement Professional's Contract Checklist, Procurement, Strategic Initiatives, Contracts. It may be acceptable to use a personally-owned device to access lower risk data (Protection Level 1 or Protection Level 2) as long as the security guidelines below are met and your Unit has approved it. Just as any other agreement, the terms and conditions of the agreement must be stated, discussed and agreed on. out-of-state at the discretion of their supervisor and HR Policy & Compliance. To be completed by supervisors of EXEMPT staff who are eligible to work partially or fully remotely and live OUT OF STATE, domestically. It may be better to copy files you may need to a USB flash drive and work on the files locally on your home machine. In addition to that, the document also states the remote work status of the employee. Duo Emergency Backup Codes Generate and securely store your Duo Emergency Backup Codes ahead of time. You should now have access to your Mac's desktop. n; word/document.xml}nHd'm tymH%L2dJh[LI27)K05s",qGiFz/8 0J>OB?NfOO4XpR$4>Lba4)YdiNA:IS#$J"ms=Ol.[ka?AeL?WmH{7:!B!nJARjj%zk qXKk4[Wtrsf3 fX~GqT,IV5GzD[-YXV7,P~_vR>pLx&4>;5rsZ58D,{K;&0V%g1pD]fbMj 5xG_amB;QD+J;ng aNjU|~OVth)nn9kh. This can be risky because if your admin account ever gets compromised an unauthorized individual can gain total control of your computer. Find Lawyers Services Resources . The first DocuSign screen collects of following information for routing purposes: Initiator email; out-of-state after September 30, 2022. 3. From the website login with your HS credentials, The Install window will change once installation begins, Click on Run when prompted to install the CitrixReceiverWeb.exe. Log in with your windows username and password. 5. staff are paid hourly and are eligible for overtime. Here is a list of resources that may be helpful: 2023 Engineering Computing Support- This is a Free Drupal Theme, https://helpdesk.eng.uci.edu/staff/staff-remote-work-mac, https://helpdesk.eng.uci.edu/staff/staff-remote-work. staff living outside of California may be subject to other state laws, filings, and income They are popular among hackers because unfortunately these techniques work. Installing the Citrix Application Before attempting to remote into Quest please assure you are provisioned to do so. Also changing the resolution of the display may help if the connection is slow. Will the arrangement be permanent, temporary, or custom. This limits the impact of potential compromises. Yes. Enter your Mac username and password. Second, work with UCI's International Center to generate the documentation needed for the visitor to obtain a J-1 visa. You will need to submit an electronic device usageform. If asked to install additional software please do so. To enable multiple monitors, follow these instructions: Check the Dont ask me again for connections to this computer and click Connect. Partner (HRBP). Staff are responsible for compliance with Its best to use a general user account and then elevate to root or administrator when necessary to perform admin related tasks. s \ [Content_Types].xml ( N0EHC-j\@5ec HpIj?dO_i#Fl"33q"gx4e2N,+w*Q:[Adx!&1cSDyS0"JH^OQ 7\:` !%-$,yiSuS?$RKTs~p6L))=q}= UeFJ3h"u+'ga.F_$Hd/ Rn*!mDtqnEX3o shvu+Xa Non-exempt staff who are not already working out-of-state will not be allowed to work Mac users: https://helpdesk.eng.uci.edu/staff/staff-remote-work-mac, All others: https://helpdesk.eng.uci.edu/staff/staff-remote-work. Session Timeout & Lock Screen Enable session timeout and lock screen with a strong password. Pause and double check before responding to emails, clicking on links and sites, or downloading software. with their outside tax adviser to ensure that they are compliant A remote work agreement is a document that sets out the terms and conditions of an employee's work with their employer. Anti-malware scans your computer looking for any known viruses, malware, or risky installed software. Employees with access to UCI premises may be required to come on-site for certain meetings or activities. Host-Based Firewall Enable your operating systems host-based firewall. In addition to that, an employees general information can also help keep track on the employee, and to be able to give out evaluations and insights of their job. First Name: Last Name: Staff Job Title State Staff will Reside in: Employee ID Number: Supervisor Name: Visit this link to look up employee ID number in UCPath Supervisor electronic signature and date: 1. Initiate Remote Desktop connection: https://support.microsoft.com/en-us/help/4028379/windows-10-how-to-use-remote-desktop Here is a page that will help you encrypt the flash drive on windows/mac:https://nordvpn.com/blog/how-to-encrypt-flash-drive/. Overall, when you plan on writing out a remote work agreement, there are some if not a lot of things you need to place for your employees to understand. for reviewing and complying with their states Mandatory Employment postings. Customer Stories. 6. These codes are important to have in case your Duo device becomes inaccessible while you are working remote. Locking your screen at home or out in public will prevent your work from being disturbed or seen by someone who shouldnt have access. Before attempting to remote into Quest please assure you are provisioned to do so. Check the "Use all my monitors for the remote session" box. Please check with your department if they will allow this. Once Complete please click on the Finish button, From the Quest website login with your HS credentials, This will take you directly to the Quest App Portal. Enter your email as initiator; enter your information as employee; enter supervisor and department head (or designee) information; and, for campus employees only, enter your Local HR Contact information. Anti-malware/Anti-virus Software Run anti-malware software with the latest updates if your operating system supports it. As employers do have a lot of employees, it is difficult to keep track with who is on remote work and who is working on site. BA>?Am|>t_9 sI ]l[!P kCt ?=?+uPD>y>frk|o4 PK ! 2023 Engineering Computing Support- This is a Free Drupal Theme, https://helpdesk.eng.uci.edu/staff/staff-remote-work-mac, https://helpdesk.eng.uci.edu/install-vpn-my-home-computer, https://uci.service-now.com/sp?id=kb_article&sys_id=2cf9214b0f3331004e32ee68b1050e36, https://uci.service-now.com/sp?id=kb_article&sys_id=dd09214b0f3331004e32ee68b1050e28, Open Outlook and create an email that you will send to yourself, Find the file named after your UCInetID, attach it to the email and send it to yourself. * TIP: If you have two displays connected to your work machine consider disconnecting one of the cables from the back of the machine. Find a Reseller. A firewall can help protect your computer against hackers and other security attacks by blocking unauthorized digital traffic and only letting in digital communications that has been listed as safe. All is needed is the perfect time and place for an individual to let down their guard. Working hours may depend on whether you gave your employees schedules they may choose, or the same schedule that they have used since they started working. If you need further assistance please contact the service desk at 714-456-3333. If changes need to be made after the agreement has been submitted, a new agreement will need to be prepared and submitted. Exhibit 10.1 . There are of course some conditions for those who opt to have to do remote workrather than to work in the office or on site. These cyber risk avoidance topics are applicable to both your personal life and work life at UCI. 120 Theory #200 Another tool you can try to use is the Chrome Remote Desktop Extension. The completed agreement is also available to the initiator, employee, supervisor, department head, and HR contact (for campus employees). On thehome Mac, start the VPNby connecting to vpn.uci.edu (typically you will only need the UCI profile not the UCIFULL unless accessing library resources): https://uci.service-now.com/sp?id=kb_article&sys_id=2cf9214b0f3331004e32ee68b1050e36 If your Unit allows personal devices to be used for some types of work, the device must still be protected at the same level as a UCI managed device according to UCI Security Policy & Standards and should not store P3 or P4 data (see above). The Remote Work Agreement is available in DocuSign. This document consists of the terms and conditions, the guidelines, the responsibilities of the employee, the schedule, and the days that they would be working remotely. For more information visit the Encryption web page. PK ! Try Wrike for free . To see how to connect to the Campus, refer to the links above as they give detailed instructions on how to connect. Remote Work Agreement for UCI College Staffing; View Sample Remote Work Agreement; The employee, supervisor, or other individual may initiate the agreement. A Remove Work Agreement must be completed before an labourer beginne to routinely work remotely. Please remember that you must be connected to the VPN in order to connect to your work computer. Make sure to consult legal counsel to customize this agreement prior to implementation. your departmental human resources professional or your Human Resources Business Mac users: https://helpdesk.eng.uci.edu/staff/staff-remote-work-mac. Remote Jobs Agreement for UCI Student Staff; View Sample Remote Work Convention; An employee, superintendent, or other individual may initiate an convention. 4. You may encounter a prompt to allow Citrix to receive information from the website. Remote Work Agreement Sample. Brand and provider specific instructions: On your Mac, choose Apple menu then Lock Screen, Press Lock Screen button, if available on keyboard. Launch Microsoft Remote Desktop on the home Mac and add the work PC by clicking the '+' sign at the top and selecting 'Add PC'. . TightVNC:https://www.tightvnc.com/download.php. The following UCI Human Resources procedures supplement the systemwide Personnel Policies for Staff Members (PPSM), and are to be used in tandem with the UC-PPSM for all non-represented staff employee personnel issues. Guidelines on remote work are not intended to serve as a substitute to the interactive process as defined by the Americans with Disabilities Act (ADA). To ensure appropriate tax withholding, staff who are approved The fully signed agreement will automatically be placed in the employees personnel file, if the employee ID is entered correctly. Flexible work is most likely to be successful when there is a clear understanding and agreement between the academic appointee and department, program, or unit of what is expected and how responsibilities can be accomplished. All you need to do is to remember one master password to unlock your password manager vault. Not all positions are eligible for out-of-state work. You should now have access to your Mac's desktop. Remote Work Agreement for UCI Campus Staff. Software manufacturers are always finding areas that need to be fixed within their software code. For personal devices, below is a list of full disk encryption solutions. Thither are two mou, please be certain to complete that correct one: You are one of the employees that were chosen to do remote work. 1. Then select Lock. You will find the Remote Work Agreement in MyUW at https://my.wisc.edu, under Personal Information > Update My Personal Information. However, non-exempt staff working out-of-state on an Install a VNCclient on the your home PC (RealVNC or TightVNC viewer): RealVNC:https://www.realvnc.com/en/connect/download/viewer/windows/ Faculty and staff, contact your department technical support team for help obtaining and installing anti-malware software on UCI machines. Install the VPN on the home Mac: https://uci.service-now.com/sp?id=kb_article&sys_id=2cf9214b0f3331004e32ee68b1050e36 What is a Remote Work Agreement? Dont store them in the same place you store your passwords/credentials and dont share them with others. Connect to your work Mac by launching RealVNCor TightVNC Viewer and entering the ip address of your work Mac. You can install this extension in the google chrome browser on your work computer and your home computer to access your machine remotely:https://remotedesktop.google.com/home This solution doesn't require you to connect to the VPN but does require a google account. User Accounts Dont login to your device using an administrator account, instead use a normal non-privileged user account. If you are Engineering staff, we have specialized instructions for you to access your work desktop remotely. This document consists of the terms and conditions, the guidelines, the responsibilities of the employee, the schedule, and the days that they would be working remotely. The remote work status is also something important for the employer to put in the agreement. services are performed. Supervisor completes the checklist to determine eligibility. This means that there are days that the employee must work on site and other days that the employee must work remotely. In some situations connecting to your machine remotely may not be feasible. When accessing web-based applications from home please install and use the VPN:https://www.oit.uci.edu/help/vpn/ It is best to use webmail when accessing your email remotely. Check the "Don't ask me again for connections to this conmputer" and click "Yes". This information is also necessary to make sure that the employee understands and knows this. approved flexible work agreement prior to October 1, 2022, may be approved to continue working Irvine, CA 92697-4675, https://nordvpn.com/blog/how-to-encrypt-flash-drive/, https://support.apple.com/guide/mac-help/turn-screen-sharing-on-or-off-mh11848/10.15/mac/10.15, https://uci.service-now.com/sp?id=kb_article&sys_id=dd09214b0f3331004e32ee68b1050e28, https://www.realvnc.com/en/connect/download/viewer/windows/, https://uci.service-now.com/kb_view.do?sysparm_article=KB0010199, https://uci.service-now.com/sp?id=kb_article&sys_id=2cf9214b0f3331004e32ee68b1050e36, https://support.apple.com/guide/mac-help/share-the-screen-of-another-mac-mh14066/mac, https://docs.microsoft.com/en-us/windows-server/remote/remote-desktop-services/clients/remote-desktop-allow-access, https://apps.apple.com/us/app/microsoft-remote-desktop-10/id1295203466?mt=12, https://support.microsoft.com/en-us/help/4028379/windows-10-how-to-use-remote-desktop, https://uci.service-now.com/sp?id=kb_article&sys_id=1c1be14b0f3331004e32ee68b1050e49. Staff are also responsible Turn on Screen Sharing on your work Mac:https://support.apple.com/guide/mac-help/turn-screen-sharing-on-or-off-mh11848/10.15/mac/10.15 Protection Level 3 and Protection Level 4, Classifying Institutional Information and IT Resources, How to Enable Your Wireless Routers Built-In Firewall, FTC How to Secure Your Home Wifi Network, PCWorld How to Secure Your Home Wifi Network and Router, UCI Campus Virtual Private Network (VPN) web page, How to Turn Microsoft Defender Firewall on or off, Block Connections to your Mac with a Firewall. What is a remote work agreement? The following below are the general things to consider or the general information to consider when you write your remote work agreement. Policy & Compliance, as well as completion of an Out-of-State Remote Work Criteria Checklist and Remote Its also important to keep your Duo backup codes safe. Often these code fixes are security related. Many campus administrative resources require use of the VPN to access from off-campus. UCI Health Learn more about Password Security Tips and Password Management Tools: Risky Emails, Links, Sites, and Software Phishing emails and fraudulent links, sites, and software are becoming more popular every day. When you use an administrator account on your computer, you have full access and control over your device. Enable Remote Desktop on the work PC:https://docs.microsoft.com/en-us/windows-server/remote/remote-desktop-services/clients/remote-desktop-allow-access If the staff member is eligible based upon the checklist, sign, and route for approvals, If not eligible, discuss decision rationale with staff member, 2nd level leader (supervisor's manager) reviews/signs the checklist, HR Policy & Compliance reviews/signs the checklist, If the Out of State Checklist is approved by all parties, complete and route a, If not approved, discuss decision rationale with staff member. You may also clear the search bar to view all relevant forms. U~ _rels/.rels ( MK1!;*"^DMdC2(.3y3C+4xW(AyXJBWpb#InJ*Eb=[JM%a B,o0f@=a noA;Nv"ebR1REF7ZnhYjy#1'7 9m.3Y PK ! A firewall will block incoming connections from the Internet by default. Features; Dashboards. (within the United States) after review and approval from the supervisor, unit leader and HR 6. Log in with your windows username and password. Open the email on your laptop and download the file. Purchase Agreement and Statement of Work Purchase Agreement and Statement of Work . Remote working is a permanent or temporary agreement between employees and managers to work from a non-office location for an approved amount of time. Step 1: Log into the Duo Support Desk using your UCInetID and password. The general information of an employee is necessary in a work agreement. Download and install software that you know is legitimate and come from a trusted source. Connect to your work Mac by entering the ip address of your work Mac (vnc://128.200.x.x), follow the 'Connect using the address' part of this page :https://support.apple.com/guide/mac-help/share-the-screen-of-another-mac-mh14066/mac It is imperative for the university to know the employee's primary remote work site for both legal and compliance purposes. 2023 Salary Increase for Non-Represented Staff, 2022 Salary Increase for Non-Represented Staff, 2021 Salary Increase for Non-Represented Staff, Leadership Development for Senior Leaders, UCI Health and College of Health Sciences Staff, Department Head (or Designee) name and email, Your positions eligibility for remote work, Expectations for availability, communication methods, work products, etc. Once connected to the internet at home you should download the VPN to access web-based resources on campus. Consult with your Unit on when is it appropriate to use the VPN. The following conditions apply: a. Employee's remote work schedule is (Specify days and hours. in person with potential flexibility if remote instructional delivery modality is approved by department/school . 2023 Salary Increase for Non-Represented Staff, 2022 Salary Increase for Non-Represented Staff, 2021 Salary Increase for Non-Represented Staff, Leadership Development for Senior Leaders, PPSM-12: Non-Discrimination in Employment, PPSM-60: Layoff and Reduction in Time from PSS Career Positions, PPSM-61: Release During Probationary Period, PPSM-64: Termination of Career Employees - PSS, PPSM-65: Termination of Career Employees - MSP I-VII, PPSM-67: Termination of Career Employees - MSP VIII-IX, PPSM-84: Accommodation for Nursing Mothers, COVID-19 Vaccination During Pregnancy Information, Personnel Policies for Staff Members (PPSM), Reemployment of UC Retired Employees (Regents Policy 7706), Retention Bonus Employee Agreement (Fillable Form), Senior Management Group (SMG) Personnel Policies. For faculty and staff, contact your department. Non-exempt Another good option, if you will be working remotely for an extended period of time, is to take your machine home. If you are Engineering staff, we have specialized instructions for you to access your work desktop remotely. Why Wrike? You should now have access to your PC's desktop. Keep in mind that these are backup codes and are only single use. Initiate Remote Desktop connection:https://support.microsoft.com/en-us/help/4028379/windows-10-how-to-use-remote-desktop Staff can work from home by using remote desktop to access their desktop computer at work. This means that both parties have consented in what was written in the agreement. ROI Calculator. A VISA Purchasing Card for staff and faculty who have buying responsibilities, Surplus Property Sales - Search Our Inventory. The remote work policy outlines the guidelines under which employees can work remotely as well as their responsibilities. Effective dates From: ___________ To: ___________. UC Policy requires no more than a 15-minute idle timeout before locking the screen. III. Yes, the UCI agreement templates provide that the agreement can be renewed if both parties so agree. Print Page Email Page. Work Agreement. Here is a list of resources that may be helpful: Zoom (video streaming/conferencing) 164 Rowland Hall PDF versions of forms use Adobe Reader . Install the VPN on the home PC:https://uci.service-now.com/sp?id=kb_article&sys_id=dd09214b0f3331004e32ee68b1050e28 A. Enter your email as initiator; enter employee information; enter your information as supervisor; enter department head (or designee) information; and, Review the disclosures and check the box I agree to use electronic records and signatures and click on Continue, The signed agreement will be placed in your employees personnel file, Collect the information required by the agreement. You may also clear the search bar to view all relevant forms. Reasons that employers give often differ. The information is also necessary for the employee so that they are able to do their jobs correctly and without having to waste any time. To renew an agreement, contact the . Staff Remote Work. 4. Authority or Regulation: HRM 6040.1B. After you use a code it cannot be used again. Exclusively represented employees are subject to the terms and conditions of their respective collective bargaining agreements. 1. To protect yourself against these threats, it is always good to: Before using a personally-owned device for work, always consult with your Unit. All others: https://helpdesk.eng.uci.edu/staff/staff-remote-work. Consult with your Unit on when is it appropriate to use the VPN. Even the most well-trained individual can fall for a phishing email, visit a fake website, or download malicious software. To find out more as to why this is an important part of the work process, check out the article and the examples below. The first DocuSign screen collects the following information for routing purposes: The second DocuSign screen allows for completion of the agreement. On thehome PC, start the VPNby connecting to vpn.uci.edu (typically you will only need the UCI profile not the UCIFULL unless accessing library resources): https://uci.service-now.com/kb_view.do?sysparm_article=KB0010199 Before you leave work, please follow these steps: Contact Service Desk at 714-456-3333 to request provisioning. Contact Service Desk at 714-456-3333 to request provisioning. Clicking one of the applications you will be prompted to download Quest file to access the app. Download this free Remote Work Business Agreement template to employ when with employee is hired for a remote role under area employment legal. Install Microsoft Remote Desktop on the home Mac: https://apps.apple.com/us/app/microsoft-remote-desktop-10/id1295203466?mt=12 Promptly Report Potential Incidents to OIT Security, Contact OIT Security if you believe a computer, user account, or data may have been breached at https://security.uci.edu/incident/. Of course there are also some companies who prefer it this way than the normal way of work. The employee and management must sign a Remote Work Agreement. A temporary remote work arrangement is short in duration and established in response to a unique event, special work assignment, or other circumstance that justifies a short-term remote work . Sections of a Remote Work Agreement Tips in Remote Work Agreement How to Make a Remote Work Agreement FAQs What is a Remote Work Policy? Remote Work Agreements are intended for situations in which an employee is performing assigned . This Remote Work Agreement is made effective as of the following date: _____, by and between the following employee (the "Employee"): _____ of _____ and the following employer (the "Employer"): _____ of _____ B. 5. Generally, a remote work agreement would include things like: a listing of the bureau/OU policies on remote work, including any applicable collective bargaining unit agreement, and a signature indicating understanding and . b. Employee's regular remote work site location is . Learn what is in a remote work agreement what you should put in them as an employer and what you can expect from them as an employee. If you are on a home Mac laptop, we have special instructions for you: https://helpdesk.eng.uci.edu/staff/staff-remote-work-mac. This resource center can help employers facilitate flexible work arrangements, while navigating a sophisticated array of technologies and remote work policies to meet their needs for secure . 3. A Remote Work Agreement must be completed before the employee begins a standard remote work arrangement. This part of the agreement must be highlighted at all costs. It is the responsibility of the unit to verify that approved remote employees have an accurate work location in the payroll system. Handling P3 or P4 Data Protection Level 3 and Protection Level 4 data is highly sensitive information. The legal documents and forms below are the most current versions of the legal forms that may be required in negotiated agreements with UCI. A Remote Work Agreement is required to document a work arrangement in which an employee has been authorized to work remotely on a consistent, scheduled basis, either for part of their assigned hours (often referred to as "hybrid") or entirely.

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